Payroll FAQs
How much does outsourcing Payroll cost?
It does depend on a few factors such as the size and complexity of your company, and the range of services you want to outsource. If you have under 100 employees, we charge on a per payslip basis with a small monthly service fee in addition. If you have over 100 employees, we charge on a fixed fee per month basis, agreed with you and based on your specific requirements. Click here to email us and arrange a quote.
Our payroll business is about added value, we never compete on price.
Can you administer our Workplace Pension and Auto Enrolment compliance?
Yes, this is one of the main features of Ink’s payroll function. As regulated pension advisers we have always had a deep understanding of workplace pensions and auto enrolment compliance. Our payroll team collaborate regularly with our pensions team to share knowledge and improve client outcomes.
We manage all assessments, calculate contributions, send all statutory correspondence, and then manage your pension administration directly with your provider.
Do you have an online portal we can access?
Yes, we are a cloud-based payroll provider, we encourage clients, both HR, Finance and employees to engage digitally using our various portals. This reduces risk, increases efficiency and improves the user experience of outsourcing.
What about P11d and Payrolling Benefits?
As you can imagine, as a regulated advisory firm specialising in employee benefits and insurances, we are very experienced in managed both P11d submissions and the newer, digital option of Payrolling Benefits.
As Payrolling Benefits is managed as part of your monthly processing we only charge a small setup fee and no ongoing costs for this. We recommend to all clients with taxable benefits in kind to opt for Payrolling Benefits.
How big is your Payroll team?
We have a team of four managed by Rebecca, our Business Partner, Managed Services and overseen by the Directors. The team are all experienced payroll practitioners, CIPP affiliated and directly employed by The Ink Group.
We have committed to focusing on cloud-based payroll, focusing on monthly paid staff only, and clients with at least 5 employees. This means that our procedures are very robust and repeatable, and we have significant capacity within the team for expansion.
We do not use any overseas employees.
Is it easy to switch payroll provider?
We think so, although it should never be rushed. There is some setup work required on both sides, that’s why we recommend a 3-month lead in time for taking on a new payroll.
During that time, we will safely onboard your employee data, year to date payroll information, establish HMRC agency and complete at least two parallel runs with your existing provider / systems.
We only go live when you are satisfied that we can replicate your payroll with 100% accuracy.
Can you pay our employees and HMRC each month?
Yes, we manage a range of different payment options including BACS and Faster Payments. We can also prepare output files in the correct format for any UK bank so that you can make your own payments. We call this our ‘Settlements’ process and this will be discussed with you in detail during your implementation journey.